WBS for Oomph Project

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Key
*	Completed
~	Underway

1. Write evaluation of last year’s event, through the lens of Lorna’s framework

1.1 Read framework *

1.2 Interview Lorna *

1.3 Interview past participants

1.3.1 Create online survey *

1.3.2 Get ethical clearance

1.4 Analyse what was successful and what needs improving ~

1.5 Do write up

2. Plan for the hunt

2.1 Interview primary stakeholders (what they want to get out of the event?) *

2.2 Research what other unis are doing for Orientation ~

2.3 Determine what needs to be taught/experienced

2.3.1 Brainstorm, ask friends, look on UQ site, info for first years etc *

2.3.2 Interview ITEE admin staff, advisors etc

2.4 Enlist the help of Uni services

2.4.1 ENG Library (Loretta)

2.4.2 UQ union

2.4.3 UQ Health Services (give heads up)

2.4.4 BITS

2.4.5 Find prizes (vouchers or discount cards?)

3. Design the hunt

3.1 Write up clues, where they’re found/sent from, where they lead etc ~

3.2 Draw up possible routes (part of experience trajectory) ~

3.3 Write up answer sheet (eg crossword)

3.4 Update Oomph website

3.4.1 Get subversion/permission from ITIG

3.4.2 Test registration (enrolments/cancellations etc)

3.5 Create educational video

3.6 List items for scavenger hunt (come to collect, some to photograph) ~

4. Prepare for hunt

4.1 Set up gateway ~

4.2 Print posters, puzzles and other materials

4.3 Print paper based back-up

4.4 Pre-event get together

4.4.1 Train/prep volunteers, share contact info, give action plan etc

4.4.2 Set up posters

4.5 Set up picture submission (flickr account, MMS for gateway, Bluetooth to group drive ... ?

4.6 Create short post-event survey

5. Other documentation

5.1 Experience trajectory

5.2 Justification of design AND/OR evaluation and reflection

6. Other logistics /preparation

6.4 Enlist volunteers (supervisors to email 2^nd and 3^rd years)

6.5 Get T-shirts or similar for volunteers, wristbands for participants

6.6 Sort out post-event BBQ with Oka (Need PA system etc)

6.7 Advertise (BITS, Market Day, Introductory Seminars, Orientation website, mailouts, O week Calendar)

7. On the day of the event

7.1 Team formation

7.2 Volunteers go to their places

7.3 Operate gateway

7.4 Collate results, tally scores, award prizes

7.5 Distribute evaluation surveys